I love planning outdoor weddings. They are fun, spiritual and always a great setting. The one thing you need to arrange for is a backup plan if the weather does not cooperate!
Always keep your guests’ comfort in mind. If you have a tent, will you need heaters or fans? If you are on the beach, set up shaded areas with tents and umbrellas. Do you have enough seating for the older guests?
Select vendors that have experience working outdoor events. Your caterer should know food can’t sit outside for long and should also know to serve food that is appropriate for the climate. You would not want to leave a sushi bar in the August sun for hours.
Accessories such as ice bars will need to be placed appropriately in shaded areas. Your photographer should be experienced shooting in natural light. Beautiful shots will be ruined if covered by a glare from the sun.
Don’t forget one of the most important items– the bathrooms! If there isn’t easy access to a house, use a bathroom trailer company. Many provide attendants and music to help guests forget they are even in a trailer.
Before you step down that aisle, make sure you have the right permits. Know when you have to turn the music down and be considerate of neighbors who might not be at your party.
If the weather forecast is not looking promising, an hour before the wedding, make the call to stay outside or move indoors. Then you can relax knowing that your guests will be focused on you and your groom…and not on the weather, bugs or bathrooms.